Thank you coaches for volunteering your time! Your dedication plays an important roll in shaping the character of your young athletes. In recognition, Pro Action Shot will provide a FREE 5×7 Portrait of you and your young athlete(s). Please complete the gold “Coach & Player” form and have it ready for the photographer.
Coaches are key in helping to facilitate a smooth running Picture Day. Following the check list below can help ensure a smooth running Picture Day.
Coaches Check List
1) Distribute order forms to your players no more than 3-5 days before picture day. This will minimize misplaced and lost forms prior to picture day.
2) Write your picture TIME and DATE on the front of each player’s order envelope. Inform parents and players of the picture TIME and DATE. This will help eliminate missing players in the team picture.
3) Pickup your “Gold Coach & Player Form” at the checkin tent on Picture Day. Registerd coaches only recieve a free coach & player 5×7″ buddy photo.
4) Pickup your “Blue Team Form” at the checkin tent. Complete and have ready for team photographer (one Blue Form per team only).
5) Have your players arrive 15 minutes before their scheduled picture time. Extra player and Buddy Forms are available at the check-in booth.
6) Let the check-in person know that you have arrived.
7) When your entire team has arrived, collect the order forms (Player and Buddy Forms) with enclosed payment and tell the check-in person that your team is ready.
8) Proceed to the team picture photographer. After completing the team picture, proceed to the individual photographer. Your team, individual, coach and buddy pictures will be completed within 20-30 minutes.<
…on to your game or event!
Reschedule Time Slot
If a coach cannot make the picture slot assigned, they may switch times with another coach. Please inform the check-in person of the change.
Missing Picture Day
Pro Action Shot provides a paid staff for Picture Day. The size of our crew is decided by the number of teams to be photographed that day. We expect to be photographing the entire league roster of teams on Picture Day. However, extenuating circumstances may prevent an entire team from attending Picture Day.
Pro Action Shot provides a make-up day for those team and individual players who missed Picture Day. The Make-Up Day is typically scheduled after the Picture Day.
Distribution of Pictures
Pictures will be delivered to the league photo coordinator to be distributed to the coaches. Each order is individually wrapped with player name and “Guest password” included. The guest password will allow viewing of pictures online and access to the Pro Action Shot Store where additional prints and photo gift products can be purchased.
Envelope Ordering Picture Day: “Online Guest Password” allows access to your leagues online picture gallery (accessible within 1 week after disturbition of photos).
Online Ordering Picture Day: Online orders are also delivered to the league coordinator. Specialty photo products ship from the manufacturer to your home within 3-5 days after order is placed.
Customer Service
It is Pro Action Shot’s mission to provide the best customer service and complete satisfaction.
Coaches and parents can contact Pro Action Shot customer service through our web site if they have questions about their order. If there is a problem with an order, correction forms are provided with the picture order and on-line. We will promptly correct any problem with a picture order.